CONSTITUTION AND BYLAWS
MUSTANG BAND BOOSTER CLUB
Section 1-CONSTITUTION
ARTICLE 1-Name
The name of this club shall be: "Mustang Band Booster Club."
ARTICLE 2 - Non-profit Corporation
This club is a non-profit corporation, incorporated under the laws of the State of Texas.
ARTICLE 3 - Purpose
1. The purposes for which the Corporation is organized are exclusively educational within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law.
2. The club will provide a service organization dedicated to the promotion and welfare of the band.
ARTICLE 4 - Membership
The membership of this club shall be limited to parents and legal guardians of students participating in the band program for the current year and others interested in assisting the band program. The Superintendent of Friendswood Independent School district, or a designee, will serve as an honorary member. Voting power will be held only by members of the club.
ARTICLE 5 - Officers
The elected officers of this club shall be a President, one Vice President, a Secretary, a Treasurer and one Director at Large. This group constitutes the Executive Committee.
Section 2 - BY-LAWS
ARTICLE 1 - Duties of Officers
President
The President shall preside at all meetings of the Club. The President shall be authorized to sign on the bank account. The President shall see that the Constitution and By-Laws are enforced; and shall perform such duties as usually pertain to this office. The President shall appoint the chairmen of all committees.
Vice President
The Vice President shall perform the duties of the President in his/her absence and shall coordinate all standing and/or ad hoc committees.
Secretary
1. The secretary shall keep an accurate record of all meetings including taking of minutes.
2. The secretary shall process and execute all necessary correspondence.
3. The secretary shall prepare agendas with the President’s direction and notify all parties of meetings.
4. A copy of the minutes of the meetings and monthly financial reports shall be kept on file at Friendswood High School.
Treasurer
1. It shall be the duty of all members to deposit with the Treasurer the gross amount of all moneys received on behalf of the Club or from any of its activities, and the Treasurer shall accept and record all funds received.
2. The Treasurer shall be available, or obtain an alternate, to collect money following all fundraising activities so that timely deposits can be made.
3. The Treasurer shall disburse funds in accordance with the approved budget. Additional disbursements shall be as directed and approved by a simple majority of the Executive Committee. Checks will require two of three authorized signatures. The Treasurer, the President and one other elected officer shall be authorized to sign on the bank account.
4. The Treasurer shall submit a report of funds at regular Board and General meetings.
5. The Treasurer shall file all required reports with any governmental agency necessary to comply with all applicable code to retain its tax-exempt status.
6. The Treasurer shall present the financial books to an Audit Committee on the last day of the fiscal year or upon departure of the Treasurer from office for any cause. The Audit Committee shall be appointed by the President. The Audit Committee shall consist of three members and may not be members of the Executive Board. The audit shall be completed prior to the next Treasurer receiving the club records.
Director at Large
1. The Director at Large shall serve as Parliamentarian at all general and special called meetings.
2. The Director at Large shall assist the Vice President in coordination of committees and may serve as chairperson of one or more committees.
ARTICLE 2 - Fiscal Year
The fiscal year shall be from June 1 through May 31.
ARTICLE 3 - Dues
Annual membership dues shall be set by the Executive Committee at the June board meeting.
ARTICLE 4 - Election of Officers
1. The election of officers shall be held at the April general meeting and the newly elected officers shall assume said office at the end of the fiscal year.
2. All candidates for office shall be nominated by a Nominating Committee consisting of three or five persons. The chairman of the Nominating Committee shall be appointed by the President. The remaining Nominating Committee members will be elected no later than the March general meeting. A slate of officer candidates shall be presented to the Board no later than the April board meeting.
3. Term of office shall be one year, from June 1 through May 31.
4. No person shall be eligible to serve more than two consecutive terms in the same office.
5. Nominations may be made from the floor at the April meeting. Only those who have consented to serve if elected shall be eligible for nomination.
ARTICLE 5 - Filling Vacancies of Office
In the event that any office on the Executive Committee is vacated for any cause, the remaining members of the Executive Committee shall elect a replacement for that office for the balance of the term. The new officer shall promptly assume said title and all duties and there shall be no necessity for action on the part of the membership other than the recording of such occurrence in the minutes of the next general meeting.
ARTICLE 6 - Meetings
Board meetings are held monthly, except in July and December, or at the discretion of the President. General meetings are held monthly, except in May, June, July, August, and December. Fifteen active members in addition to three members of the Executive Board of Directors shall constitute a quorum.
ARTICLE 7 – Budget
A yearly budget shall be approved by the Board of Directors and presented to the membership for review, comment, and approval at the first general meeting of the year.
ARTICLE 8 - Amendments
The Constitution and By-Laws may be amended by two-thirds vote of the members present at any General meeting. The amendments must have been presented at a previous General meeting of the club.
Approved: August 21, 2001
Board of Directors
Executive Board
President – Mike Trenchard
co-Vice Presidents – Karen Raney and Delia Spradley
Vice President – Barbara Blanchard
Treasurer – Leslie Kelly
Secretary – Grace Townsend
Directors at Large
Mary Vogas
Dawn Wheeler
Sandie Cox
Chris Scarpa
Becky Herder
Approved August 21, 2001